HR Administrator & Personal Assistant – Darling, Western Cape

Hello, Darlings! The DB crew is in need of a talented HR administrator and personal assistant to join our managerial team in Darling, Western Cape.

Are you looking for a new opportunity? Because we want your enthusiasm, positive attitude, and willingness to grow within our dynamic team!


  • Organising and maintaining personnel records
  • Updating internal databases (e.g. employee lists and organograms)
  • Preparing and amending HR documents, like employment contracts, disciplinary procedures, and recruitment guides
  • Processing of HR documents with government agencies and other parties (e.g. DOL and medical facilities in case of an IOD)
  • Reviewing and renewing company HR policies and legal compliance
  • Liaising with external partners, like insurance vendors, and ensure legal compliance
  • Creating regular reports and presentations based on HR metrics (e.g. turnover rates)
  • Being the first point of contact for employees on any HR-related queries
  • Managing payroll and the relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Helping with various arrangements internally, from travel to processing expenses
  • Participating in HR projects (e.g. helping to organise a wellness event)
  • Answering the telephone and redirecting calls
  • Handling correspondence via post, email and fax
  • Managing electronic and paper filing systems
  • Managing diaries and scheduling appointments
  • Booking meeting venues and making travel arrangements
  • Taking minutes at meetings
  • Preparing reports and presentations
  • Purchasing office supplies
  • Conducting research
  • Handling requests for information
  • Photocopying and printing documents
  • Working with confidential information
  • Negotiating with suppliers
  • Handling petty cash


  • Proven work experience as an HR Administrator, HR Administrative Assistant, or relevant role
  • Experience with HR software, like HRIS, HRMS or similar
  • Computer literacy (MS Office applications, in particular)
  • Thorough knowledge of labour laws
  • Excellent organisational skills, with an ability to prioritise important projects/tasks
  • Strong phone-, email- and in-person communication skills
  • Relevant qualification in Human Resources or relevant field
  • Excellent communication skills (both written and verbal) – Afrikaans and English
  • Interpersonal skills
  • Basic numerical skills
  • Problem-solving skills
  • Time management skills
  • Honesty and integrity
  • An eye for detail
  • A strong work ethic
  • An ability to work independently and as part of a team


Market related depending on skill and experience


Please submit your CV to using 'HR Administrator & Personal Assistant' in the subject line of your email when applying for this position.

Kindly consider your application unsuccessful should you not receive feedback within 2 weeks.

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